Conduct a Board Meeting: min 4 per year, max 120-day gap, 7-day notice, quorum. Board Meeting (S.173) takes 4 steps over about 45 days.
Last updated: 10 August 2026
4 steps over about 45 days. Each deadline below runs from the step before it.
| # | Step | Form filed | Deadline |
|---|---|---|---|
| 1 | Prepare Agenda & Notice | None | within 7 days |
| 2 | Send Board Meeting Notice | None | within 1 day |
| 3 | Conduct Board Meeting | None | within 7 days |
| 4 | Prepare & Sign Minutes | None | within 30 days |
The 4 steps below run in order; the day counts show how long each one allows.
Draft Board Meeting agenda with supporting documents. 7-day notice required (shorter with ID consent).
Send notice with agenda to all directors at least 7 days before meeting.
Hold Board Meeting. Ensure quorum (1/3rd of total directors or 2, whichever is higher).
Draft minutes within 15 days. Get signed at the next Board Meeting or within 30 days.
Every guide runs like this in OnCompliance: steps in order, dates in view, paperwork made for you at each step.
About 45 days across 4 steps. The first step is: Prepare Agenda & Notice.
Yes. OnCompliance runs the same steps in order, dates in view, with the paperwork made for you at each step.